The Electives / Meetings page

Quick start

1. Click + Elective / Meeting, name it, and pick a template.
2. Choose the days and times when this elective / meeting runs.
3. Add the teachers who participate.
4. Optionally add grades if it's an elective (leave empty for staff-only).

What is an elective / meeting?

Most classes belong to a single grade. An elective / meeting is the exception: it's a time block several teachers and/or grades share at once. Use it two ways:

1. As a multi-grade elective — e.g. Art or Music, where students from different grades meet together and it appears on their classroom schedules.
2. As a staff-only event — e.g. a coordination meeting, which just marks the chosen teachers busy without showing on any student schedule.

Creating an elective / meeting

When the page is empty you'll see Click the button "+ Elective / Meeting" to create your first one.

1. Click + Elective / Meeting at the top of the page.
2. In the Create Elective / Meeting dialog, type a Name (for example, "Coordination 1").
3. Pick a Template — You need to use a template so you can later specify at what times this elective / meeting occurs.
4. Click Save. You're taken to the elective / meeting's detail page to set it up.

The name must be 5–20 characters, and a template is required before you can save.

The electives / meetings list at a glance

All your electives / meetings appear in a table showing each one's Name, its number of Teachers and Grades, and any Notes.

1. Click the pencil on a row to open and edit that elective / meeting.
2. Click the trash to delete it (you'll be asked to confirm).

Choosing a template

An elective / meeting's template provides the daily time slots you'll pick from. You set it when creating the elective / meeting, and can change it in the Choose a template section — but only before you've selected any time slots.

Once slots are chosen the template locks: Template cannot be changed once slots are selected. Clear slots to choose another template.

Choosing days and times

In Choose days and times, you set when the elective / meeting runs: Click on class slots to select when this elective / meeting occurs.

1. Read the grid — the left Time column lists the periods from the template, and each other column is a block from your multi-week rotation (its 1x count shows how many times that block repeats in the cycle).
2. Click a slot to select it; a running total shows e.g. 3 slots selected.
3. Click a selected slot again to clear it.

A slot that's already taken shows as Unavailable: … and can't be picked — its tooltip tells you which elective / meeting, teachers, or grades are busy then.

Choosing participating teachers

In Choose participating teachers, add the teachers who run the elective / meeting. Teachers added here are marked busy and won't be scheduled for classes while this elective / meeting runs.

1. Click Select teachers... and tick the ones taking part.
2. They appear as badges; click a badge's close button to remove a teacher.

Add at least one: Without one, this elective / meeting won't block any teacher's time or appear on any schedule.

Showing it in grades (or keeping it staff-only)

The Show in a grade as a class section decides whether the elective / meeting appears on student schedules. It's optional — this is what makes an elective / meeting either an elective or a staff-only meeting.

1. Click Add grades... and tick the grades that should see this elective / meeting as a class (ticking a level selects its grades).
2. With grades chosen, the status reads Shown as a class on N grades' classroom schedules.
3. Leave it empty for a staff-only event — No grades selected — staff-only. This elective / meeting won't appear on any student schedule.

Notes

The Notes section is a free text box — Add notes about this elective / meeting... — for anything you want to remember. Notes also show in the electives / meetings list. You can rename the elective / meeting any time by clicking its title at the top of the detail page, and return to the list with Back to electives / meetings.

How electives / meetings connect to the rest

An elective / meeting ties several parts of the app together:

1. Its template and your multi-week rotation define the day/time grid you pick slots from.
2. The teachers you add are marked busy during the elective / meeting, so the solver won't double-book them.
3. For each grade you include, the elective / meeting's sessions are reflected in the Study Plan, where electives / meetings show up as read-only rows counting against that grade's weekly sessions.

Because of that, set up your templates, multi-week rotation, study plan, and teachers first — an elective / meeting draws on all of them.

Deleting an elective / meeting

1. On the electives / meetings list, click the trash button on the elective / meeting's row.
2. Confirm when asked — Are you sure you want to delete the elective / meeting "…"? This action cannot be undone.

Warnings you may see here

When something on this page needs attention, a warning triangle appears next to Electives / Meetings in the navigation bar; hover it to see the details (how the triangles work is explained in The warning triangles on the Summary page). The warnings this page can raise: